You can define different rights for each user who is authorized by you to have access to your Workspace.

These rights can be;
-    doing jobs listed on the menu line,
-    recording data via Forms,
-    viewing records or download in Excel format,
-    clicking a button.

Create a Role (Settings / Roles menu, +New button), define menus it can have access to, and assign it to users that you choose (Settings / Users)
This method makes it easier to assign same rights to multiple users.